Ensuring that financial administration functions well in accordance with GIZ standard procedure.
Effectively coordinating with staff of the finance team or the Commercial Affairs Department at GIZ Head Office.
Financial planning, monitoring, and accounting for GIZ assisted projects.
Monitors income, expenditure, and the monthly bank reconciliation.
Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the accounting manager.
Check all the travel application forms as per the GIZ travel guidelines.
Checks the submitted travel advance calculation with its needed supporting documents and supports with hotel bookings.
Checks the correctness and completeness of the travel claims submitted to the country office; calculates reimbursements and sends promptly for payment or refund.
Check the travel and travel claims approvals and follow up the travel advance made to the employees.
Sending reminder for the late settlement of travel advances and travel claims as per guidelines.
Checks the vouchers and receipts submitted by the projects/programs for completeness and allocation to cost units and categories and corrects these where necessary
Carries out internal controls in accordance with GIZ’s internal control checklist.
Ensures that recommendations made by audits of projects and annual internal controls are carried out promptly and in full and documents their completion in writing.
Ensures that an effective internal control system, including the separation of functions, is in operation for applying the cross-check principle to all administrative processes.
Prepares and ensures that all accounts payable documents are complete for arithmetical accuracy and internal compliance.
Checks the delegation of authority within project is properly implemented along with full signatures and initials of the delegated staff and specific delegation by country office to projects.
Coordinate and support internal control activities in accordance with GIZ’s internal control manual in consultation with Head of Accounting and with the Head of Administration and finance.
Carries out accounting tasks using WINPACCS accounting software and prepares day end and monthly end closing of accounts and bank reconciliation.
Submits the end of month accounts from the project accounting, cash books and account balance vouchers (from WINPACCS) to the officer responsible for contract and cooperation and forwards them to GIZ Head office.
Checking of vouchers, highlighting deficiencies and recommendations of standard procedures and documentation as per P&R in the form of monthly error sheet.
Prepares/verifies bank reconciliation statements.
Reports all problems with financial administration and compliance without delay.
Supervise cashier for daily cash flow & and Funds Pro cashbook entering
Supervise Project cashiers & Finance officers and verify their bookings and voucher check by a cashier (sample check of correctness of vouchers, including supporting documents (validity, completeness, accuracy).
Provide training and capacity building of project Admin & Finance staff to strengthen their knowledge & Skills in less improved areas.