Facilitate talent acquisition processes from JD preparation to recruitment and terminations;
Maintain and manage Personnel Policies and Files, Personnel Action Forms and employment records related to hiring,
transferring, promoting, and terminating;
Manage new employee orientation, on-boarding, and training programs, learning and development;
Formulate and establish as needed new policies/guidelines to facilitate progression in the organization’s overall procedures to further assist personnel in task completion to ensure compliance and consistency;
Work closely with Directors and Managers to prepare strategies befitting personnel such as performance appraisals/incentive scheme, learning & development activities, benefits, contracts, entitlements, career path;
Ensure full implementation of Objective Key Result (OKR) policy organization wide and assist in consistent progression of the system;
Oversee administrative function by ensuring proper implementation/upgrade as deemed necessary of internal administrative procedures in order to create and maintain a pleasant work environment;
Arrange and coordinate staff travels and travel reimbursement procedures;
Maintain relations and communicate with third-party providers to ensure provision of office management essentials;
Overview office necessities and ensure adequate management of certain requirements (supplies, repairs, etc.)

Communication and correspondence with the management for all necessary instruction and tasks assigned by the management for time to time.
Preparation and execution of network expansion plan and it’s allied correspondence for submission to relevant authorities.
Managing and maintaining company dispatch and receive letter logbook and also handle the official emails correspondence.
Drafting and Assisting Management for different operational policies and procedures.
Creating process improvements for the department such as Document Control, checklist, SOP’s resulting in the elimination of redundant activities and creating more effective processes and procedures from time to time.Controlling and managing the office budgets and submit the annual budget plan to the management for expense forecasting Develop and implement HR strategies and initiatives aligned with the overall business strategy
Bridge management and employee relations by addressing demands, grievances or other issues
Manage the recruitment and selection process
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
Oversee and manage a performance appraisal system that drives high performance
Maintain payroll plan and benefits program
Assess training needs to apply and monitor training programs
Report to management and provide decision support through HR metrics
Ensure legal compliance throughout human resource management
Managing new and existing vendors for ongoing asset ordering on official requisitions asper company policy.
Supervise and ensure that the company gets the best possible terms and conditions for the purchase of goods or services
and also facilitate the company to run the operation smoothly.
Supervising and managing the department team to ensure all the workload is handled efficiently.
Negotiating, Monitor and update all stakeholders regarding price fluctuations and manage relationship with suppliers and
vendors to secure advantageous terms, also reviewing existing contracts with suppliers and vendors to ensure on- going feasibility
Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.
Negotiating preferred rates with vendors of direct travel.
Planning travel accommodations, booking flights, hotels, car rentals, andcoordinating activities.
Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.
Researching travel deals and evaluating prices and services.
Arranging travel accommodations for business visitors.
Procurements of branch fixed assets include branches furniture, assisting and checking IT department in procurement of IT equipment and Security Cameras.
Manage end-to-end procurement processes for assigned contracts across a broad and diverse range of procurement categories such as professional services, ICT, facilities management, estates and capital development.
Conduct market analysis and identify where efficiencies can be made.
Identify opportunities for the achievement of cost savings through procurement and supply chain management.
Maintain awareness of supplier non-compliance/performance to plans and service levels, taking timely remedial action and intervening as appropriate through a structured contract management programme.
Manage supplier relationships and supply chain risk, ensuring contract terms and service level agreements achieve maximum benefit to Department, Negotiating, arranging and finalizing contracts with Security service providers of all existing and new Branches
Maintained and monitor the fuel and maintenance/repair logbook for all the vehicles used by the company.
Supervising and Organizing office equipment’s maintenance and repair work for branches to run operations smoothly

Communication and correspondence with the management for all necessary instruction and
tasks assigned by the management for time to time.

Preparation and execution of network expansion plan and it’s allied correspondence for
submission to relevant authorities.

Managing and maintaining company dispatch and receive letter logbook and also handle the
official emails correspondence.

Drafting and Assisting Management for different operational policies and procedures.

Managing new and existing vendors for ongoing asset ordering on official requisitions as per
company policy.

Supervise and ensure that the company gets the best possible terms and conditions for the
purchase of goods or services and also facilitate the company to run the operation smoothly.

Supervising and managing the department team to ensure all the workload is handled efficiently.

Maintained the bi-annual/semi-annual inspection plan for company fixed asset and keep the
company fixed assets register (Software) with proper asset codes up-to-date by recording all
purchases and transfer timely Procurement and supervising Office Stationary management,BILAL MEHMOOD BHATTI

entertainment and petty cash expenses for all branches.

Negotiating, Monitor and update all stakeholders regarding price fluctuations and manage
relationship with suppliers and vendors to secure advantageous terms, also reviewing existing
contracts with suppliers and vendors to ensure on-going feasibility.

Procurements of branch fixed assets include branches furniture, assisting and checking IT
department in procurement of IT equipment and Security Cameras.

Ensuring proper use of all assets and equipment available at the branch and making sure that
the same is kept in clean and usable conditions at all times.

Negotiating, arranging and finalizing contracts with Security service providers of all existing and
new Branches.

Ensuring timely availability of active and verified security guard on all branches.

Coordinating with the security supervisor for inspection of guard weapons and arranging firing
practice of all guards quarterly.

Correspondence with Alarm Security Companies for updating contact details on employee
transfer/termination and resignation or due to any other reasons under the advice of HR.

Controlling and managing the office budgets and submit the annual budget plan to the
management for expense forecasting.

Supervising and Organizing office equipment’s maintenance and repair work for branches to
run operations smoothly.
 Arranging for health and safety equipment and same to be tested on a regular basis.

Maintained and monitor the fuel and maintenance/repair logbook for all the vehicles used by the
company.

Organizing and managing travel, boarding and lodging arrangement for all office staff travelling
for official purposes.

Creating process improvements for the department such as Document Control, check list,
SOP’s resulting in the elimination of redundant activities and creating more effective processes
and procedures from time to time.

Recruiting and training personnel and allocate responsibilities and office space
Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
Plan and coordinate administrative procedures and systems and devise ways to streamline
processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other
business operations, Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to
budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Oversee planning, coordination and implementation of a variety of events and ceremonies hosted
by the President.
Manage workload and priorities of the Special Events and Protocol team and ensure the necessary
complement of staff and student volunteers is in place to deliver a successful event.
Responsibility includes day to day line management and professional development of relevant colleagues associated with the team.
Develop a Special Events and Protocol strategy and track progress against strategic priorities.
Plan and oversee the logistics for high profile visits on behalf of the President.
Manage briefings to ensure that key staff members are informed about the event/visit, including
guests attending and the purpose, or desired outcome, of the event.
Develop guidelines to promote good event practices campus-wide, host workshops and advise on
matters associated with diplomatic protocol for visits or ceremonies.
Development and management of event budgets, monitoring expenditure and ensuring, where
appropriate, that budgets are pre-approved and compliant with university procurement policy,
including, where necessary, third party negotiations and contracts

Contribute to overall strategic and operational management of the organization as a member of the Senior Management Team Recruit and line manage relevant

Administration staff, in accordance with good organizational practice ï‚· Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities. ï‚· Working with accounting and management team for processing payroll and other expenses ï‚· Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures. ï‚· Submitting information for budget preparation; scheduling expenditures and Bookkeeping monitoring costs; analyzing variances. ï‚· Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. ï‚· Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.

Supervise the administrative needs of the staff including flight bookings, obtaining legal documentation, visa renewal, medical evaluation, medical coverage, etc. ï‚· Identify, establish and manage accommodation for international staff, ensuring effective security. ï‚· Ensure that contractual commitments (e.g. for the rental of vehicles and/or premises) are expressed in forms appropriate for the circumstances. ï‚· Ensure that all necessary legal requirements are met, e.g. obtain vehicle registration, work permits, and such, by liaising with government agencies. ï‚· Establish/refine and implement administration and logistics procedures in line with organizational requirements. ï‚· Establish/refine and manage all procure and logistics activities, including pos

1- Admin and Finance Manager: RB Global Communications (Feb 2017 – June 2018)
• Contribute to overall strategic and operational management of the organization as a member of the Senior Management Team
• Recruit and line manage relevant Finance/Administration staff, in accordance with good organizational practice
Manage all financial and administrative issues
• Financial and Budget Management - Report to the Executive Coordinator on a monthly basis (global cash book, status of budgets and financial situation, etc.), and to Executive Board quarterly, to enable decision-making
• Provide financial management advice on revisions of budgets, preparing periodical forecasts and any amendments needed
• Monitor petty cash and bank balances to ensure sufficient funds are always available depending on program needs
• Management and reconciliation of the bank and cash accounts, preparation of the weekly cash counts and monthly financial records including cashbooks, ensuring financial and resource accountability and effective management for records as required for auditing.
• Disbursement of cash advances and reconciliation to ensure recovery
• Control of salary payments to staff, reconciling the same and monitoring medical expenses, mobile phone usage, etc.
• Collection and filing of regular financial reports and budget records
• Monitor ongoing levels of expenditure on individual programs as against budget, and provide timely advice of likely over or under-spends
• Participate to, initiate staff meeting and staff training
Administration
• Stablish/refine and implement administration and logistics procedures in line with organizational requirements.
• Establish/refine and manage all procure and logistics activities, including possible management of vehicles and drivers
• Supervise the administrative needs of the staff including flight bookings, obtaining legal documentation, visa renewal, medical evaluation, medical coverage, etc.
• Identify, establish and mana

Extract data from various sources in financial or accounting systems, and prepare all necessary documents for the proper financial and administrative management of the project. • Assist with all administrative and logistical arrangements for meetings, workshops and conferences • Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, travel payments and procurement transactions. • Verify vendor claims for accuracy and conformance with financial rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor‘s invoices in the Project’s information system. • To prepare budget forecasts and estimates in coordination with CEO for annual and quarterly budget requirements and programe proposals, which involve financial forecasting, budgeting and accounts. • Keep track of all advances released to Vendors for local expenditure to complete the site and complete necessary documentation for settlement of such advances. • Manage utilization of quarterly advances in accordance with quarterly work-plans in collaboration with Project Director and keep track of all programe funds received from investor, disbursements etc. • Maintain and closely monitor all financial activities including invoices review, payments and reconciliations. • Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non-expendable property ledger • Assist in checking and payment of field expenses against operational advances. • Prepare cash plan, expenditure reports and correspondence on utilization of Cash • Provide assistance to all staff services such as travel, expense claim, document retrieval. • Maintaining up-to-date inventories