Project Manager

An International NGO is currently seeking a Project Manager with Livelihood expertise for the management of a Livelihood project in Mardan, with frequent travel to, Nowshera, Swabi, Malakand, Bunner, Dir Upper & Lower, and Chitral Lower KP. The project is foreseen to strengthen the livelihood support to Afghan refugees and Host communities of Mardan, Nowshera, Swabi, Buner, Malakand, Lower Dir, Upper Dir, Chitral, Haripur, and Mansehra KP.

General Objective:

The Project Manager- Livelihood is responsible for developing and implementing the Livelihood program’s strategy and approach according to shared objectives and time frame in all of its components and in coordination with logistics, HR, Finance, Security, and administration departments. The Project Manager is also responsible for training and capacity building of staff.

Essential Functions:

Project Coordination and implementation: In collaboration and according to the objectives fixed with and by the Base Program Manager-KP and Field Coordinator-KP,

 He/She will:

• Develop strategies/methods and implement the activities related to the Livelihood project in accordance with the donor specifications, timeframe, and budget allocated.
• Develop the Livelihoods strategy, linking to the location and Pakistan-wide strategy.
• Strategic direction and overall supervision and successful implementation of the project(s).
• Development of work plans and budget management according to project outputs and results.
• Evaluate activity progress and determine necessary actions to course correct.
• Provide program reports that are timely and meet donor requirements.
• Develop and maintain strategic relationships with local authorities.
• Facilitate donor visits to project sites as appropriate.
• Work constructively with support teams to ensure sound administrative practices with regard to record keeping, compliance with donor regulations, communications, etc.
• Frequent travel to other districts to attend project sites and provide support to the team as needed
• Review the short and long-range plans for the delivery of project services, and provide guidance to the project staff to improve planning, management, and delivery.
• Implement monitoring systems and record-keeping methods that support routine country-level, and donor reporting as appropriate.
• Analysis of program databases to report on key indicators. Advise on improved methodologies when applicable.
• Propose and implement capacity-building activities aimed at enhancing the skills of local staff in the delivery of livelihood activities.
• Lead on conducting assessments (including market assessments) in collaboration with other sectors and the shaping of new project proposals in the project area, in accordance with the Programme Framework, ensuring that assessment reports are written and disseminated.
• Represent the organization at the livelihoods sector and other related working groups and other stakeholder or coordination meetings, as needed, and maintain a positive, continuous and visible presence.
• Ensure the planning of safe delivery and distribution to beneficiaries, including advising on and adhering to standard operating procedures (SOP), safety, and security measures, and training staff on SOP and safety and security measures.
•  Assess the Program Manager-KP in livelihood-related project proposal development (including narrative, log frame, activity schedule, and budget) for Tearfund approval and submission to donors, providing high-quality project baselines, monitoring, and evaluation information in terms of contents and professional content and presentation.   
• Conduct regular monitoring Field visits of targeted Project areas.
•  Provide orientations on projects as per proposals to staff members internally and externally as and when needed. 
• Ensure the effectiveness of project activities on a weekly/ monthly basis and submit weekly/ monthly, Progress reports as per set indicators and targets of the project to Program Manager-KP in Peshawar.
• Collaborate with the Finance/Admin and Logistics to ensure that project supplies and resources are available in a timely manner to support project implementation.
• Provide support and guidance to other staff to assist in their capacity-building activities.
• Regularly report to the Program Manager-KP on all activities, weekly, bi-monthly & monthly with progress, achievements, and bottlenecks to document challenges and lessons learned.
• Coordinate with donors on all project-related activities and devise joint strategies for project implementation.
• Assess the livelihood needs of populations affected by the conflict.      Stay up to date with all regional and country-specific response plans by donors active in the livelihoods sector, and other key actors.
• Assess and provide technical input, writing, and budgetary input for new program design. Writing proposals is an essential requirement of this position.
•  Interface with key donors regarding livelihood programs.
• Share methods, approaches, and tools with colleagues across the region, and contribute toward regional response strategy by ensuring programmatic coherence, innovation, and responsiveness.

Human Resources: In collaboration and according to the objectives fixed with and by the HR Manager and the Field Coordinator-KP.

• Manage directly the team under his responsibility
• Recruit the staff under his responsibility and evaluate them
• Anticipate and plan human resources requirements
• Organize and solve team conflicts and ensure good working conditions.

Reporting 

• Prepare daily/weekly/monthly reports according to the schedule defined by the Base Program Manager-KP, Field Coordinator-KP

Supervisory Responsibility:

This position directs and supervises the entire project team.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.