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We are seeking a detail-oriented and organized Purchase Data Entry Executive to support our procurement operations in a fast-paced industrial environment. The role involves entering, maintaining, and validating procurement-related data in SAP (MM module) to ensure uninterrupted material supply, accurate vendor records, and smooth coordination between purchase, stores, accounts, and production departments.
Key Responsibilities:
- SAP Data Entry & PO Creation
- Enter Purchase Requisitions (PRs) and generate Purchase Orders (POs) in SAP MM.
- Maintain records of industrial raw materials, spares, consumables, and packaging materials within SAP.
- Material & Vendor Master Maintenance
- Create and update material master codes with specifications, units of measurement, and HSN codes in SAP.
- Maintain accurate vendor master data, including GSTIN, payment terms, delivery timelines, and bank information.
- Goods Receipt & Invoicing Support
- Coordinate with the stores team for Goods Receipt Note (GRN) entries in SAP and cross-check against POs and delivery challans.
- Support the accounts team by ensuring timely and correct invoice postings in SAP for payment processing.
- Document Management & Record Keeping
- Scan and file all purchase documents, quotations, POs, delivery notes, and invoices for audits and compliance.
- Ensure documentation complies with company policy and audit standards.
- Communication & Coordination
- Liaise with suppliers for PO confirmations, dispatch details, and document follow-ups.
- Work closely with the production, QC, and stores departments for procurement status updates and issue resolution.
- Reporting
- Generate daily/weekly reports from SAP on PO status, pending deliveries, stock levels, and procurement cycle time.
- Highlight mismatches or delays in procurement to the Purchase Manager.
Required Skills & Competencies:
- Technical Skills:
- Hands-on experience with the SAP MM module.
- Good command over MS Excel (pivot tables, VLOOKUP, basic formulas).
- Knowledge of HSN codes, GST calculations, and inventory systems.
- Behavioural Skills:
- Strong attention to detail and a sense of urgency.
- Team player with good coordination and follow-up skills.
- Ability to handle large volumes of data accurately under pressure.
Performance Indicators (KPIs):
- Accuracy rate of purchase entries in SAP
- Turnaround time for PO creation and updates
- Error rate in PO/GRN/Invoice matching
- Timeliness in report generation and vendor communication
Career Path:
- Purchase Executive (SAP MM)
- Store & Inventory Coordinator
- SAP MM Analyst
- Vendor Development Coordinator
Work Conditions:
- Work Mode: On-site (must coordinate with plant, stores, and accounts)
Sadiq Gelatin Industries Private Limited
Sadiq Gelatin Industries Ltd is Pakistan’s leading Halal-certified manufacturer of premium bovine hide gelatin. Established in 1998, the company supplies high-quality gelatin to the food, pharmaceutical, and nutraceutical sectors worldwide. With a strong commitment to quality, sustainability, and innovation, Sadiq Gelatin ensures global standards through advanced production processes and eco-friendly packaging, supported by regional offices in the UAE and UK.
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