Child Welfare Projects Manager

Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated

SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.

Introduction:

The Child Welfare Projects Manager ensures the consistency and implementation of child welfare & Education projects in ICT/ Rawalpindi, Tharpakar and Jamshoro. S/he will directly manage the ICT/RWP project team to achieve the expected results, in coordination with the relevant departments:

• Supervises all the operations related to his/her activities;
• Coordinates the implementation of the project within his/her team, as well as with the Program Manager, Country Program Coordinator, MEAL Manager, Head of Mission and relevant stakeholders;
• Manages his/her program budget and logistics;

The Child Welfare Projects Manager will be part of the SIF-Pakistan team and will be under the line management of the country Program Coordinator. S/he will be in contact with CPC to harmonize and to share tools as well as lessons learnt.

General Objectives:

Objective 1: PROGRAM DEVELOPMENT and IMPLEMENTATION:

• Develop the Child Protection Policy and related tools.
• Build SIF’s capacity in the field of child protection.
• Ensure comprehensive situation analysis and needs assessments.
• Contribute to writing proposals and concept notes for donors and SIF HQ related to child protection.
• Collaborate with the Projects Manager on the annual Plan of Action (POA) and contribute to devising seasonal and child welfare projects under the supervision of the Program Manager.
• Establish strategies and operational measures to effectively respond to child protection and orphan sponsorship needs. Identify issues and define alternative initiatives.
• Provide guidance and direction for effective planning, implementation, and monitoring of plans and budgets, ensuring compliance with international and national child protection standards.
• Work closely with inter-departmental functions for program management to ensure timely coordination and compliance with various stages in Project Cycle Management.
• Regularly coordinate with the country Program Coordinator- CPC to ensure the timely implementation of activities.
• Collaborate with project teams to develop and review operational SOPs for childhood and orphan sponsorship activities.
• Lead coordination efforts with government authorities and partners involved in child protection and orphan sponsorship projects.

Objective 2: TEAM COORDINATION:

• Ensure daily coordination with all relevant staff members.
• Identify capacity gaps within the team and ensure necessary capacity-building initiatives.
• Maintain effective communication and coordination within the team, including regular weekly and monthly meetings, and report to the Country Program Coordinator-CPC.
• Establish a feedback mechanism for different sectors and staff regarding issues arising in the field.
• Resolve conflicts (personal and professional) within the team and inform the CPC as necessary.

Objective 3: MONITORING:

• Develop forms and records to document seasonal and childhood program activities and measure their impact, in coordination with the MEAL team.
• Archive all project data, including activity reports, assessments, completion reports, photos, and IEC materials. Update project PMPs and activity reports.
• Conduct regular field visits to monitor the implementation of activities.
• Identify opportunities and constraints and adjust activity implementation accordingly.
• Develop monitoring and reporting mechanisms at various levels, including data collection for advocacy, qualitative measures for program development, and information for donor reports.
• Create new monitoring and evaluation tools in close coordination with the MEAL unit.
• Hold planning and progress review meetings with government counterparts and other relevant child protection partners.
• Develop training programs and assist in capacity-building for staff and partners.
• Escalate any delays or risks to the Country Program Coordinator or Head of Mission in a timely manner.
• Ensure quality metrics are established and measured.
• Implement a feedback system for beneficiaries.

Objective 4: Reporting:

• Report directly to the Country Program Coordinator:
• Provide regular reports on activities, including weekly updates and beneficiary data (segregated by age, gender, needs, and vulnerability).
• Centralize all field information and consolidate quantitative and qualitative internal monthly activity reports.
• Ensure timely data collection and update HQ’s databases for data management and donor reporting, ensuring beneficiary data protection through proper procedures.
• Prepare intermediary and final narrative reports in SIF’s reporting format, as per the reporting requirements.

Objective 5: LOGISTICS:

• Participate in the development of project procurement plans, adhering to procurement thresholds and processes.
• Support the management of local contracts for goods and suppliers related to activities.
• Plan and coordinate vehicle movements and needs for the program.
• Work closely with the logistics team to follow up on project-related procurements, process approved purchase requests, and support the country logistics manager in developing derogations for child protection and orphan sponsorship project activities.

Objective 6: BUDGET FOLLOW-UP:

• Serve as the Project Budget Holder and oversee the effective financial management of the program’s grants and activities, with support from the CPC.
• Monitor and approve budget expenditures based on the program’s budget follow-up.

Objective 7: REPRESENTATION

• Represent SIF in meetings with government officials and other stakeholders, advocating for child protection program goals and objectives, and liaising with major partners on policies.
• Collaborate with other institutions and organizations working on child protection-related programs.
• Represent SIF in coordination with local authorities in the area of intervention on all matters related to child protection, in collaboration with the CPC.
• Represent SIF in child protection and child welfare working groups at the national level in Islamabad.

Position Type/Working Hours:

• This is a full-time position with 40 working hours per week. Occasional evening and weekend work may be required as job duties demand.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.