Examination Officer

Shifa Tameer-e-Millat University

伊斯兰堡，巴基斯坦

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Key Responsibilities:

Examination Planning and Scheduling:
- Assist in the planning and scheduling of all examinations (midterm, final, supplementary, etc.).
- Coordinate with academic departments regarding examination dates, syllabi, and question paper formats.
- Prepare examination timetables and ensure their timely dissemination to students and faculty.
- Allocate examination halls and invigilators.
Question Paper Management:
- Receive, verify, and maintain the confidentiality of question papers.
- Coordinate the printing and secure distribution of question papers to examination centers.
- Ensure sufficient quantity of question papers and related materials.
Conduct of Examinations:
- Ensure the smooth and fair conduct of examinations according to established rules and regulations.
- Brief invigilators on their duties and responsibilities.
- Address any issues or irregularities that may arise during examinations.
- Supervise the seating arrangements and maintain order in examination halls.
Answer Script Management:
- Collect and securely store answer scripts after each examination.
- Coordinate the process of marking and evaluation of answer scripts.
- Ensure the timely return of marked answer scripts to the examination department.
- Maintain records of marked answer scripts.
Result Processing and Declaration:
- Assist in the compilation and processing of examination results.
- Verify and ensure the accuracy of marks and grades.
- Prepare result sheets and transcripts.
- Coordinate the timely declaration and dissemination of examination results to students.
- Handle student queries and requests related to examination results.
Record Keeping and Documentation:
- Maintain comprehensive and accurate records related to all aspects of the examination process, including schedules, question papers, answer scripts, and results.
- Ensure the security and confidentiality of examination-related documents.
- Prepare statistical reports and analyses on examination performance.
Compliance and Regulations:
- Ensure adherence to the institution's examination policies, rules, and regulations.
- Stay updated on any changes in examination guidelines and procedures.
Coordination and Communication:
- Liaise effectively with academic departments, faculty, students, and other relevant stakeholders regarding examination matters.
- Respond to inquiries and provide information related to examinations.