Accounts Executive

We seek a detail-oriented Accounts Executive with expertise in **QuickBooks**, invoicing, and ledger management. In this role, you will ensure accurate financial transactions, maintain client accounts, and support seamless billing processes. Your ability to manage deadlines, resolve discrepancies, and collaborate cross-functionally will drive the financial integrity of our operations.

Key Responsibilities

1. Invoicing & Billing

Generate and dispatch accurate client invoices using QuickBooks, ensuring alignment with contracts, purchase orders, and delivery records.
Monitor payment timelines, follow up on overdue accounts, and resolve billing disputes.
Maintain organized records of invoices, receipts, and transactions.

2. Ledger Management

Update and reconcile general ledgers in QuickBooks, verifying entries for accounts payable/receivable, expenses, and revenue.
Conduct monthly/quarterly ledger reviews to identify and correct discrepancies.
Collaborate with the finance team to prepare trial balances and support audits.

3. Client Account Management

Serve as a point of contact for client invoicing inquiries, providing timely resolutions.
Partner with Sales and Customer Service teams to ensure billing accuracy and client satisfaction.
Track client payment histories and flag recurring issues proactively.

4. Financial Reporting

Prepare weekly/monthly reports on accounts receivable, aging analysis, and cash flow projections.
Assist in budgeting and forecasting activities using QuickBooks data.

5. Compliance & Process Improvement

Ensure adherence to tax regulations (e.g., GST, VAT) and internal financial policies.
Identify inefficiencies in invoicing/ledger processes and propose automation or workflow enhancements.

Qualifications

Education: Bachelor’s degree in Accounting, Finance, or related field.
Experience: 2–3 years in accounts receivable, invoicing, or financial operations. QuickBooks expertise is mandatory.

Skills: