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Administrative Operations Specialist

Tuoren Medical Pvt LTD

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PKR. 25,000 - 40,000/Month

1. Daily Operations Management

Oversee and manage daily administrative tasks, ensuring smooth coordination across departments and adherence to company policies and procedures.
Develop, implement, and optimize administrative processes, conducting regular reviews to ensure efficiency.

2. Office Space and Facilities Management

Maintain office environments, manage procurement, and oversee inventory (including office supplies and refreshments).
Supervise the maintenance of office equipment (e.g., printers, network systems, security systems) and liaise with vendors for timely repairs and troubleshooting.

3. Exhibition Hall Operations Management

Plan and execute exhibition layouts, ensuring displays are well-maintained and explanatory materials are up-to-date.
Coordinate customer visit processes, train staff, and gather visitor feedback for continuous improvement.

4. Digital Management

Manage company websites and social media platforms, ensuring regular updates in both Chinese and English.
Monitor website performance metrics, analyze traffic data, and provide actionable insights for optimization.

5. Project Coordination and Tracking

Utilize project management tools (e.g., Trello, DingTalk) to track task progress across departments.
Identify potential bottlenecks, provide early warnings, and facilitate cross-departmental collaboration to ensure timely project completion.

6. Meeting and Event Management

Organize and coordinate weekly/monthly meetings, document meeting minutes, and follow up on action items.
Plan and execute company cultural events and external receptions, ensuring seamless operations.

7. Data-Driven Reporting

Prepare comprehensive weekly operations reports, integrating key financial, business, and administrative data.
Analyze operational costs and propose strategies for cost reduction and efficiency improvement.

8. General Administrative Support

Manage employee travel arrangements and visa processing.
Handle bilingual (Chinese-Urdu) document translation and perform basic clerical tasks as needed.