Executive Secretary

We are seeking a highly organized, proactive, and professional Executive Secretary to support the CEO in managing daily operations and ensuring smooth business processes. The ideal candidate will be a reliable, detail-oriented individual with excellent communication skills and the ability to handle confidential matters with discretion.

Key Responsibilities:

Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and correspondence.
Act as the first point of contact between the CEO and internal/external stakeholders.
Prepare reports, presentations, and other documents as required by the CEO.
Organize and coordinate meetings, conferences, and travel arrangements.
Maintain and update records, files, and databases in a highly organized manner.
Screen and prioritize emails, phone calls, and other forms of communication.
Handle confidential and sensitive information with discretion.
Assist in preparing agendas, meeting minutes, and follow-up action plans.
Manage special projects and assignments as directed by the CEO.
Liaise with department heads, clients, and external partners on behalf of the CEO.
Oversee accounts-related tasks, particularly billing, and follow-up of receivables.
Handle HR matters, including staff recruitment, onboarding, and employee welfare.
Ensure and manage office discipline for all staff members.

Qualifications and Skills:

Degree in Business Administration, Secretarial Studies, or a related field.
Proven experience as an Executive Secretary, Personal Assistant, or in a similar role.
Excellent organizational and time-management skills.
Strong verbal and written communication skills.
High level of professionalism and ability to maintain confidentiality.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask, prioritize, and work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Excellent interpersonal skills and a customer-focused attitude.

Benefits: