Posted Mar 16, 2023 1563 views
Role/Purpose of the Position:
Under the guidance and supervision of the Program Manager/Head of Programs, the Reporting and Documentation Coordinator will be responsible for the following deliverables;
- Prepare and finalize documents or regular reports including but not limited to interim, final, and quarterly progress reports, situation reports, briefing, and background information required by the donors, Government, and other entities, in coordination with project teams.
- Track donor reporting requirements and provide alerts to consortium partners reporting/ focal points for monthly and quarterly donor reports.
- Compile progress reports received from the Consortium partners and submit monthly activity reports to the Program Manager/Head of Programs.
- Ensure that internal and external reports are drafted promptly and with attention to quality (coherence of data, quality of writing, justification of the gaps and variation, measurement of indicators, results and objectives, appropriate formatting and presentation), including all necessary attachments and annexes.
- Compile daily and weekly updates from the Cesvi project team, on medical/ non-medical equipment and relevant WASH infrastructure needs, submission of assessments to the database, identification of beneficiaries, confirmation of beneficiaries, and distribution/completion statistics, in close communication and collaboration with a database manager and MEAL department.
- Support MEAL team in reporting duties including, but not limited to, responding to information requests, drafting success stories, and monitoring and reporting on project impact.
- Stay up to date regarding assessments and reports produced by the consortium partners and extract relevant and important information for reference and use in Cesvi reporting.
- Serve as the focal person for all the consortium lead Cesvi’s Project Management Unit (PMU) reporting matters.
- Maintain proper and standardized filing system for storing project documents according to Cesvi Program Management Maximum Standard.
- Periodically review reporting and documentation to determine whether the risks are being effectively managed and to check compliance with terms and conditions stated in the partnership agreement and MoU.
- Assist with audits and verifications and other ad-hoc reports and ensure that required documentation is available in a timely and effective manner.
- Coordinate the preparation of donor financial and program reports by Cesvi regulations and established procedures.
- Maintain and update reporting calendar, guidelines, and templates as necessary.
- Facilitate compliance with all donor/organizational communications initiatives. Facilitate information sharing among internal and appropriate external audiences, including regular situation reports.
- Any other job-related added task assigned by the supervisor.
Qualifications:
a. Education
Master's degree in Development Studies, Social Sciences, International Development, or any other relevant field of study.
b. Experience:
Minimum of 05 years of relevant professional experience in a similar position in NGOs/INGOs/UN Agencies.
c. Competencies:
- Good organizational skills and ability to multi-task, work under pressure, meeting deadlines in a fast-paced fluid environment.
- Creative and flexible with problem-solving skills.
- Demonstrated professionalism and diplomacy.
- Ability to confidently represent oneself to high-level officials.
- People management particularly coaching and influence management
d. Technical Skills:
Confident and proficient in the use of MS Office, proficiency in the English language (written and spoken) is mandatory.
Note: The hiring of a candidate for this position is based upon donor Funding.
CESVI-Pakistan retains the right to conduct a criminal history check in accordance with the law.
We need this position on urgent ground and will do shortlisting on daily basis.
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
Cesvi Pakistan
CESVI is an INGO, with its head office in Bergamo Italy and overall presence in 31 countries around the globe. Operating in Pakistan since 2005, CESVI is currently implementing WASH, Livelihood and Agriculture support projects in flood affected areas of district Nowshera.....
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