Accountant

We are seeking a detail-oriented and highly organized individual to fill the position of HR/Payroll & Accounting Specialist. This role involves managing the financial operations of the company, processing payroll, and supporting HR administration tasks. The ideal candidate will have strong proficiency in QuickBooks, Excel, and excellent communication skills to ensure the accuracy of financial records and smooth operation of HR processes.

Key Responsibilities:

Accounting:

Process invoices from agencies, ensuring accurate entry and record keeping in QuickBooks.
Manage accounts receivables and payables to ensure timely payments and collections.
Prepare and maintain monthly accounts, ensuring all financial records are up to date and accurate.
Follow up on outstanding invoices through emails and calls to ensure timely resolution.
Regularly update Profit and Loss (P&L) statements and maintain other accounting-related spreadsheets.
Ensure the accuracy and integrity of QuickBooks financial records and reporting.

Payroll & HR Administration:

Process payroll for therapists, ensuring timely and accurate disbursement.
Send onboarding emails to new hires and follow up to ensure timely completion of all documentation.
Authenticate received documents, create Kinnser accounts, and send credentials to new hires.
Track document expiration dates and follow up with employees for updated paperwork.
Ensure all received documents are properly stored, particularly in Google Drive, and maintain up-to-date records.
Regularly update relevant spreadsheets and records, especially those prepared by the Office Manager.

Additional Responsibilities:

Perform other tasks as required by the Office Manager to support the smooth operation of the office.

Required Skills & Qualifications:

Proficiency in QuickBooks: Must be an expert in using QuickBooks for managing accounting records and financial transactions.
Advanced Excel Skills: Ability to handle complex spreadsheets, financial formulas, and data analysis.
Strong Communication Skills: Clear and professional communication with employees and external stakeholders, especially in handling invoices and payroll queries.
Detail-Oriented: Ability to maintain accurate records and ensure precision in all financial and HR documentation.
Experience with HR Administration: Knowledge of payroll processing, onboarding, and document management.

Additional Information: