Executive Assistant / Admin

We are seeking a proactive and highly organized Executive Assistant / Administrative Professional to join our dynamic team in the healthcare device industry. This role is pivotal in providing high-level support to the executive leadership team and ensuring smooth day-to-day operations. The ideal candidate is a detail-oriented professional with excellent communication skills, a strong ability to multitask, and a deep understanding of administrative and executive functions.

Key Responsibilities:

Executive Support:
- Serve as the primary point of contact for internal and external communications on behalf of the executive(s).
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Prepare executive-level documents, reports, presentations, and correspondence.
- Handle sensitive and confidential information with utmost discretion.
Administrative Management:
- Oversee office operations, including inventory management, vendor coordination, and facility organization.
- Maintain accurate records and files for the department or organization.
- Monitor and ensure compliance with company policies and procedures.
Meeting Coordination:
- Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
- Support event planning for internal and external meetings, conferences, and workshops.
Team Collaboration:
- Act as a liaison between executives and other team members or departments.
- Provide administrative support to various departments as needed.
Healthcare Industry-Specific Tasks:
- Assist in managing regulatory documents and compliance requirements related to healthcare devices.
- Coordinate with healthcare professionals, suppliers, and clients.
- Stay updated on industry trends, policies, and best practices to provide informed support.