Assistant Warehouse Officer

Base Location: DI Khan

Number of Positions: 01

Gender: Male/Female

The following are the main responsibilities that the role holder will be accountable for: 

Supervising warehouse staff and daily activities.

Technical 

• Managing, evaluating and reporting on warehouse productivity.
• Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.
• Replenishment requests of supplies and maintaining suitable inventory levels.
• Checking requests, bills, items received, inventory, and deliveries for accuracy.
• Maintaining records, reporting relevant information, and preparing any necessary documentation
• Maintaining warehouse records (SRF, Stock Register, Stock Cards, Way Bill etc)
• Ensuring basic maintenance standards and compliance with health and safety regulations.
• Performing a daily inspection of the warehouse grounds.
• Coordinating and maintaining fleets and equipment.
• Communicating and coordinating with other departments and stakeholder.
• To be familiar with and abide by the other NGO’s International procedures

Operational

• Maintenance of hard record that includes distribution record & other documentation of purchasing and Supplies handing /taking over.
• Ensure proper filling of forms & formats as per desired standard.
• Ensure availability supplies and consumables.
• Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of organization.
• Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
• Close coordination with line manager for effective implementation of project activities.
• Timely reporting and handling of maintenance and repair of all off ice equipment building and furniture.
• Supervision of support staff /guards
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner

Organizational

• Ensure compliance with organization’s policies & procedures in true spirit for eff ective delivery of services to communities.
• In depth understanding of organization’s values and their demonstration in the field while working with communities.
• Abide by the organization’s zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of organization’s strategic priorities to ensure effective implementation with future sustainability.
• Assist in identification & documentation of organizational successes for show casing organization’s work.
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
• Focused eff orts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation &implementation of project activities at ground.
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.
• Participation and facilitation in implementation of organization’s seasonal programmes & emergency response.

Person Specification: It is essential that the post holder shows a good understanding and sympathy with organisation’s values and principles as well as commitment to organisation’s vision, mission and core values.

Language: 

·       Urdu, English and local languages

Key Personal Qualities:

• Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.
• Able to work under extreme conditions in field areas.
• Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.
• Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.
• Has a learning attitude and a continuous improvement philosophy.

 Value Added Skills 

• Complete Knowledge of computer based management of inventories and stocks
• Good Knowledge and experience in AX dynamic ERP system
• Very good in MS office (especially in MS Excel & Power Point)

 Computer/other Skills:

• MS Office applications, Unit-4, ERP systems familiarity

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications that would require sponsorship. 

Our values and commitment to safeguarding

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organization also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with the organization will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

We are an equal opportunities employer.

DECLARATION:

By applying for this position with the organization;

Declarations # 1: “I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.”

Declarations # 2: “I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.”

Declarations # 3: “I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization under the Data Protection Act 1998.”