Purchase Executive

Job Summary
We are seeking a detail-oriented and proactive Purchasing Coordinator to manage vendor relationships, procurement processes, and inventory control within our organization. The ideal candidate will be responsible for sourcing suppliers, negotiating contracts, ensuring timely delivery, and maintaining accurate purchase records. This role requires strong analytical skills and the ability to collaborate effectively with internal teams to support operational efficiency.

Key Responsibilities
- Conduct thorough research to identify and evaluate potential vendors within the local market, ensuring a diverse and reliable supplier base.
- Compare and assess supplier offers to facilitate informed decision-making that aligns with budgetary and quality requirements.
- Negotiate contract terms with suppliers, securing at least three competitive quotations before finalizing any agreements to ensure cost-effectiveness.
- Monitor and track purchase orders closely, coordinating with vendors to guarantee timely delivery and prevent any operational delays.
- Perform quality checks on received products to maintain high standards and ensure compliance with company specifications.
- Accurately maintain detailed records of all purchase transactions, including vendor information, quantities ordered, pricing, and delivery schedules, within internal databases.
- Keep comprehensive and up-to-date documentation of purchased items, delivery notes, and invoices for audit and reporting purposes.
- Prepare detailed purchase reports, including cost analyses, to provide insights into spending patterns and support budget management.
- Monitor inventory levels regularly and initiate purchase orders as necessary to maintain optimal stock and avoid shortages.
- Collaborate closely with warehouse personnel to ensure proper storage conditions and inventory management practices are followed.

Required Qualifications
- Proven experience in procurement, purchasing, or supply chain management, preferably within a similar industry.
- Strong negotiation skills with a track record of securing favorable contract terms and pricing.
- Excellent organizational abilities with meticulous attention to detail in record-keeping and data management.
- Proficiency in using procurement software and internal databases to manage orders and vendor information.
- Ability to analyze supplier offers critically and make sound purchasing decisions based on cost, quality, and delivery timelines.
- Effective communication and interpersonal skills to liaise with vendors and internal teams.
- Basic understanding of inventory management and warehouse coordination.

Preferred Qualifications and Benefits
- Experience working with local vendors and knowledge of the regional market landscape.
- Familiarity with quality assurance processes related to purchased goods.
- Ability to generate comprehensive reports and perform cost analysis to support strategic procurement decisions.
- Opportunity to work in a dynamic environment with a focus on continuous improvement and operational excellence.

This role offers the chance to contribute significantly to our supply chain efficiency by ensuring that procurement activities are conducted smoothly and cost-effectively. If you are a motivated professional with a keen eye for detail and a passion for vendor management, we encourage you to apply.