Accounts Trainee (Oracle)

Job Summary
We are seeking a detail-oriented and proactive Inventory and Accounts Coordinator to manage inventory reconciliation, financial transactions, and reporting for our distribution and warehousing clients. This role requires close collaboration with retailers, distributors, and e-tailers to ensure smooth commercial and financial operations. The ideal candidate will have strong analytical skills, experience with ERP systems, and a solid understanding of e-commerce and distribution business processes.

Key Responsibilities
- Conduct monthly inventory reconciliation and verification for distribution and warehousing clients to maintain accurate stock records.
- Resolve inventory discrepancies and prepare related invoices promptly to support billing accuracy.
- Process payments to distributors on behalf of retailers, ensuring timely and accurate financial transactions.
- Reconcile balances with retailers and customers regularly to maintain up-to-date account statuses.
- Prepare detailed debtor and supplier ageing reports to monitor outstanding payments and liabilities.
- Finalize sales tax data in compliance with applicable regulations and company policies.
- Perform daily stock reconciliations to track inventory movements and identify variances.
- Assist in monthly accounts closing activities to ensure financial records are accurate and complete.
- Support annual audits by providing necessary documentation and explanations to both external and internal auditors.
- Prepare bank reconciliation statements to verify cash balances and resolve discrepancies.
- Coordinate with retailers to recover payments within agreed due dates, minimizing overdue accounts.
- Serve as a liaison between distributors and e-tailers, managing commercial and financial communications effectively.
- Utilize ERP systems such as Oracle and SAP to manage inventory, financial data, and reporting efficiently.
- Apply knowledge of e-commerce and distribution business operations to enhance process accuracy and efficiency.
- Use Microsoft Excel and PowerPoint proficiently for data analysis, reporting, and presentations.

Required Qualifications
- Proven experience in inventory management, accounts reconciliation, and financial reporting within distribution or warehousing environments.
- Strong familiarity with ERP systems, specifically Oracle and SAP.
- Solid understanding of e-commerce and distribution business models and operations.
- Proficiency in Microsoft Excel and PowerPoint for data handling and reporting purposes.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Strong communication skills to coordinate effectively with internal teams, retailers, distributors, and auditors.
- Detail-oriented mindset with a commitment to accuracy and compliance.

Preferred Qualifications and Benefits
While not explicitly stated, candidates with prior experience in retail payment processing and sales tax finalization will have an advantage. The role offers the opportunity to work in a dynamic environment bridging commercial and financial functions, supporting professional growth in inventory and accounts management.

If you are a motivated professional with a keen eye for detail and a strong background in inventory and financial coordination, we encourage you to apply and contribute to our team’s success.