Front Desk Officer

Job Summary
We are looking for a committed Front Desk Officer to join our team and play a vital role in ensuring seamless office operations. The ideal candidate will provide comprehensive administrative support, facilitating the smooth coordination of daily tasks, managing correspondence, and assisting team members with various clerical duties. This position requires excellent communication skills, proficiency in MS Word, and a minimum of two years’ experience in a similar administrative role.

Key Responsibilities
The Front Desk Officer will be responsible for delivering general administrative and clerical support, including tasks such as mailing, scanning, and copying documents. Regular follow-ups with clients are essential to maintain timely communication and address inquiries effectively. The role involves preparing, managing, and filing official documents and reports using MS Word to ensure proper documentation and record-keeping.

Additionally, the candidate will assist in organizing and executing office activities, meetings, and events, contributing to a well-coordinated work environment. Handling incoming calls, emails, and other communications professionally and promptly is a critical aspect of the role. Maintaining accurate records of office expenses, client interactions, and other important documentation is also required.

Supporting team members with daily tasks such as managing appointments, schedules, and travel arrangements will be part of the responsibilities. The Front Desk Officer will also assist in the onboarding process for new employees by preparing necessary documentation and coordinating orientation sessions to ensure a smooth integration.

Managing office supplies and inventory to keep the office well-stocked with essential materials is another key duty. Coordination with vendors and service providers for office maintenance and supplies will be necessary to maintain operational efficiency. Lastly, the role includes assisting in the preparation of reports and presentations for management, contributing to informed decision-making.

Required Qualifications
Candidates must hold a Bachelor’s degree in Education or a related field. A minimum of two years’ experience in a similar administrative capacity is essential. Proficiency in MS Word and other MS Office applications is required to perform documentation and reporting tasks effectively.

Strong verbal and written communication skills are crucial for interacting with clients and team members professionally. The role demands excellent organizational and time management abilities to handle multiple responsibilities efficiently. Attention to detail and the capability to multitask effectively are also important to succeed in this position.

Job Type: Full-time
Salary: Rs45,000.00 - Rs60,000.00 per month
Work Location: On-site (In person)

This role offers an excellent opportunity to become an integral part of a dynamic team, contributing directly to the smooth functioning of office operations. It also provides a platform to develop and enhance valuable administrative skills in a professional setting.