Administrative Assistant

Job Summary
Zan Rizvi & Associates, a well-established CPA firm located on Shahra-E-Faisal in Karachi, is looking to hire a reliable and organized Administrative Assistant. This part-time position offers flexible hours and is ideal for a detail-oriented professional who can effectively support the firm’s daily administrative operations. The role focuses on managing executive calendars, coordinating internal invoicing, and facilitating smooth communication within the office. The successful candidate will play a key role in maintaining efficient workflows and contributing to the overall administrative effectiveness of the firm.

Key Responsibilities
The Administrative Assistant will be responsible for managing and coordinating executive calendars and client appointments, ensuring all schedules are timely and well-organized. This includes arranging follow-ups and reminders to keep the team on track. The role also involves posting job listings on Upwork, managing candidate communications throughout the hiring process, and conducting necessary follow-ups to support recruitment efforts.

Invoicing duties include handling simple internal invoicing tasks related to client billing and internal tracking. While advanced accounting skills are not required, accuracy and attention to detail are essential. The candidate will also monitor and organize email communications, flagging important messages and managing task reminders to ensure nothing is overlooked.

Additional responsibilities include organizing both physical and digital files to maintain orderly workflows and providing general administrative support as needed. The Administrative Assistant will also assist with various projects and tasks assigned to improve office operations and efficiency.

Required Qualifications
Candidates should have 1 to 2 years of experience in administrative support or a similar role. Strong organizational skills are crucial, with the ability to manage multiple tasks efficiently and prioritize responsibilities effectively. Excellent written and verbal communication skills are necessary to interact professionally with team members and external contacts.

Proficiency in tools such as Google Calendar, Gmail, and basic Excel or Google Sheets is required to perform daily tasks smoothly. The ideal candidate will be detail-oriented, dependable, and proactive in managing their workload and anticipating the needs of the office.

Preferred Qualifications and Benefits
Familiarity with the Upwork platform and its hiring processes is considered an advantage, as it will facilitate smoother coordination during recruitment activities. This role offers the unique benefit of working onsite within a professional CPA firm, providing valuable exposure to a dynamic and structured office environment.

The position is full-time with flexible working hours, allowing for a balanced work-life schedule. This opportunity is well-suited for individuals looking to develop their administrative skills further while contributing meaningfully to a growing firm.

Candidates who are organized, communicative, and motivated to support the administrative functions of a reputable CPA firm are encouraged to apply. This role offers a supportive and structured workplace where administrative expertise can thrive and grow.