Admin / Inventory Control Assistant

We are seeking a detail-oriented and proactive Administrative and Inventory Control Assistant to support the efficient operation of our business. This role will be responsible for managing/assisting administrative tasks and overseeing inventory control processes to ensure smooth daily operations.

Key Responsibilities:

Provide general administrative support to the team, including scheduling meetings, managing calendars, and coordinating communications.
Prepare and process correspondence, reports, and other documents as required.
Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
Maintain organized filing systems and ensure accurate record-keeping.
Assist in preparing presentations and reports for management.
Monitor and manage inventory levels to ensure adequate stock for daily operations.
Conduct regular inventory audits and reconcile discrepancies between physical stock and system records.
Process purchase orders, track shipments, and follow up on order status.
Coordinate with sales team and customers to ensure timely delivery of goods.
Update and maintain inventory databases (hard copies and ERP system compatible) and generate reports as needed.
Assist in organizing and managing stockroom and warehouse spaces.

Qualifications:

High school diploma or equivalent; additional certification in office administration or inventory management is a plus.
Proven experience in administrative support and inventory management, preferably in a business or retail environment. However, fresh graduates are also welcome to apply
Strong organizational and multitasking skills with attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team in a fast-paced environment.
Strong problem-solving skills and the ability to handle sensitive information with discretion.
Previous experience with ERP systems or inventory management software is a plus.
Basic knowledge of accounting principles and financial reporting.

What We Offer: