Admin Officer

Nai Zindagi

Posted 6 days ago 1240 views Report Job

The Admin Officer is expected and required to:

Process advance for travel requests and ensure that advance for the expense is duly signed by the employee and approved by a concerned manager.
Make necessary travel arrangements for employees according to the travel policy.
Verify that claim submitted by the employee is according to travel policy and ensure that the advance taken by the employee is appropriately adjusted against expenses.
Deal with insurance of vehicles.
Handle insurance claims office vehicles, theft or accidental case, and correspond with SRs and site office for necessary documents.
Process fleet cards request and maintain the proper record of all fleet cards respective to site offices.
Maintain proper records of administrative files for all PR correspondence between SRs and stakeholders.
Proficiency in maintaining and organizing documents, records, and databases with a strong attention to detail.
Ability to provide efficient administrative support, including managing calendars, scheduling appointments, handling correspondence, and organizing meetings.
Liaison between PR & SR office regarding requests for repair and maintenance of assets.
Assist Manager Admin in the distribution of assets to SRs’ sites
Make purchase requisitions for assets and forward these to the procurement department after verification from the concerned manager and finance department.
Maintain and update the assets list and code all new assets after handed over by the procurement department
Place orders for printing material.
Maintain and update administrative files.
Maintenance & filing of all incoming & outgoing memos, emails, & other Admin-related correspondence.
Conduct routine office correspondence.
Any other task assigned by the supervisor.

Note:

the position will be filled on rolling basis

Skills

ERP Software Command Asset Management Skills System Implementation

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

A Bachelors degree in Business Administration, Management, or an equivalent level of qualification

Career Level:

Experienced Professional

Minimum Experience:

3 Years (Atleast 03 years of experience in Administrative operations and management., preference will be given to candidates who worked with NGOs.)

Apply Before:

Jan 16, 2025

Posting Date:

Dec 20, 2024

Nai Zindagi

N.G.O./Social Services · 51-100 employees - Islamabad

Since 1990 Nai Zindagi has been working with disfranchised groups of people affected by the use of drugs and associated harms to help them move from margins of society to center stage. Often people affected by poverty, social injustice, criminalization and stigma use drugs to cope with the harsh realities of life they are confronted with every day. Increasingly larger numbers of people now inject drugs and share syringes/needles resulting in sporadic epidemics of HIV/AIDS in different cities of the country. We believe in reaching out to the affected and often hidden communities and engaging them actively in developing strategies and programs that best meet their needs and are appropriate to their environment. We would encourage you to explore our web site to know more about the nature of our work and how you can help us reach out and support more people.