Admin Coordinator

The Admin Coordinator is responsible for efficiently managing and maintaining the assets of all RIZ Consulting projects in alignment with company policies. This role ensures proper asset tracking, verification, and reporting while mitigating potential risks. The Admin Coordinator plays a key role in coordinating with regional project offices, procurement, finance, and insurance companies to streamline asset management processes, including tagging, claims, and disposals. Additionally, the position involves maintaining company databases, organizing documentation, negotiating vendor agreements, and providing logistical support to staff across project locations. By ensuring effective administrative and asset management practices, the Admin Coordinator contributes to the overall operational efficiency and compliance of RIZ Consulting.

Major Responsibilities:

Manage assets of all projects of RIZ Consulting according to RIZ Consulting Policy.
Visit regional project offices to assess asset status, needs, risks, and physical verification.
Assist in the physical verification of PPEs for regions/countries of responsibility, as required.
Prepare asset management reports and submit it to the supervisor on a monthly basis.
Work on asset management software and update records on daily basis.
Develops, updates, organizes, and maintains asset lists in the head office by coordinating procurement and finance departments.
Coordinates with the Insurance company for insurance of all assets.
Assisting in coordination with project staff for claiming of assets through insurance companies.
Coordinates with project staff for issuing of tags as per policy.
Analyse asset management performance of offices and make suggestions on how to minimize/mitigate potential risks related to asset management.
Compiles and presents asset management reports to supervisors and senior executives. Coordinate with project offices for disposals of assets as per RIZ policy.
Assist in ensuring the project offices carry out all its responsibilities in relation to reactive repair services as required.
Contributes to team efforts by accomplishing related tasks as needed.
Maintain and update company databases.
Organize a filing system for important and confidential office documents.
Organize and maintain vendor invoices with all supporting documents and submit it to the finance department for payment accordingly.
Update admin policy as and when required.
Provide logistics support to the staff at HO and countrywide field offices for all projects effectively as and when required.
Responsible for negotiating service agreements with vendors.
Other tasks or duties as requested by the Supervisor.

Skills

MS Office Negotiation Skills Logistics Management Communication Skills Admin Task Management Policy Compliance

Job Details

Industry:

Consultants

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Master Degree in Business Administration, Management or relevant field

Career Level:

Experienced Professional

Experience:

5 Years - 7 Years (Should have atleast 5-7 years of relevant work experience in the administration, asset and inventory management, and familiarity with admin procedures.)

Apply Before:

Mar 10, 2025

Posting Date:

Feb 19, 2025

RIZ Consulting

Consultants · 51-100 employees - Islamabad

RIZ Consulting is a boutique management consulting and training firm established in 1993, headquartered in Islamabad, Pakistan. We work with both local and multinational clients on interventions ranging from strategic steering, operations management, facility management, institutional development, communications, capacity building, project/ financial management, facilitating off-sites/ retreats and research services. As an organization, we use modern management theories and tools, combined with practical experiences in our interventions, offering an integrated approach to organizational development that is aligned with wider organizational strategies and change management processes. We also strive to institutionalize 'gender-responsiveness' as a cross cutting theme across all our projects.