Secretary to Chief Financial Officer

Shifa Tameer-e-Millat University

Islamabad , Pakistan

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Posted 3 days ago 193 views Report Job

Key Responsibilities:

Executive Support:
- Provide comprehensive and confidential administrative support to the Chief Financial Officer (CFO).
- Manage the CFO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle incoming and outgoing correspondence (emails, letters, phone calls) with professionalism and discretion.
- Act as a point of contact between the CFO and internal/external stakeholders.
Communication and Liaison:
- Facilitate effective communication between the CFO and other departments, executives, and external parties.
- Screen and prioritize communications, ensuring urgent matters are addressed promptly.
- Draft and edit correspondence, reports, and presentations on behalf of the CFO.
- Maintain confidential and sensitive information with the utmost discretion.
Office Management:
- Manage the CFO's office, ensuring it is organized, efficient, and well-maintained.
- Oversee office supplies and equipment.
- Coordinate with IT and facilities for any necessary support.
- Maintain and update contact lists and databases.
Document and Record Management:
- Establish and maintain efficient filing systems, both electronic and physical.
- Organize and archive important documents and records.
- Ensure easy retrieval of information when needed.
Meeting and Event Coordination:
- Coordinate logistics for meetings, including room bookings, catering, and AV setup.
- Prepare agendas and distribute relevant materials in advance.
- Take accurate minutes of meetings and follow up on action items.
- Assist in the planning and execution of corporate events.
Travel Arrangements:
- Arrange complex travel itineraries, including flights, accommodation, and transportation.
- Process visa applications and other necessary travel documents.
- Prepare travel expense reports.
Special Projects:
- Assist the CFO with special projects and initiatives as required.
- Conduct research and gather information to support projects.
- Prepare preliminary reports and summaries.
Confidentiality and Discretion:
- Handle highly sensitive and confidential information with the utmost integrity and discretion.