We are seeking an experienced and highly organized Import and Export Coordinator to manage all aspects of international shipments and documentation. The ideal candidate will have a strong understanding of customs regulations, international freight, and trade compliance, with a focus on optimizing processes and ensuring cost-efficiency.
Key Responsibilities
Details Managing Import and Export Documentation
- Prepare and process essential documentation for imports and exports, including invoices, packing lists, shipping instructions, and customs declarations.
- Ensure compliance with international trade regulations, including export control laws, import/export restrictions, and tariffs.
Customs Compliance
- Coordinate with customs brokers to ensure smooth clearance of goods through customs.
- Resolve any issues or discrepancies with customs paperwork, tariffs, and other legal requirements.
- Ensure adherence to local and international customs laws and procedures.
International Freight Management
- Work with freight forwarders to arrange transportation for shipments, including air, sea, or land transport.
- Track shipments and resolve delays or issues with delivery.
- Optimize shipping methods and costs by researching alternative routes and carriers.
Inventory and Stock Management
- Monitor inventory levels to ensure timely stock replenishment through imports and manage the dispatch of goods to international customers.
- Maintain accurate records of all shipments and ensure proper inventory tracking.
Vendor and Supplier Management
- Communicate with suppliers to confirm product specifications, pricing, and shipment details.
- Negotiate shipping rates and terms with freight forwarders, shipping agents, and other service providers to optimize cost-efficiency.
- Monitor and report on import/export-related expenses and identify opportunities to reduce costs
Regulatory Compliance and Risk Management -
- Stay updated on international trade regulations, tariff codes, and changes in trade agreements.
- Assess and manage risks associated with international shipping and customs processes, including handling claims for damaged or lost goods.
Customer Service and Communication
- Serve as the point of contact for customers, suppliers, and stakeholders regarding import and export activities.
- Address any issues or concerns related to shipments, delivery, or product quality.
Provide timely updates to customers and internal teams on the status of shipments.
Reporting and Documentation
- Maintain accurate records of import/export activities and prepare regular reports.
- Ensure compliance with all company policies and procedures related to imports and exports.
Skills and Qualifications
Details Education
- Bachelor's degree or experience in a related field.
Experience
- Proven experience in import/export operations and international trade. Knowledge
- Strong knowledge of customs regulations, tariffs, and trade documentation.
- Familiarity with logistics software and tracking systems.
Skills
- Excellent communication and negotiation skills.
- Attention to detail and strong organizational abilities.
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