Work Goal-1
Day to day Troubleshooting of logistic unit problems, support warehouses/ at Port Qasim/Moro/Sukkur/Maripur as well as port operations.
1.Close coordination with Logistics Unit for Repair and maintenance of warehouse equipment and port operations including, general maintenance and repair workers fix and maintain machines, mechanical equipment, and buildings, paint, repair flooring, and work on plumbing, electrical, and air-conditioning and heating systems) i.e Heavy Generators, Forklift operators, printers etc) (KPI Del- Total PRs and SES/GRN).
2. Ensure General supplies and services of warehouse facility management (Packaging supplies, janitorial, office stationery, the tools and services that support the functionality, safety, and sustainability of buildings, grounds, infrastructure, and real estate, Facilities management includes: Lease management, including lease administration) (KPI Del- Total PRs and SES/GRN).
3. Raise Requisition PR for services required post SES/GRN and process invoices relating to services rendered in system. (KPI Del- Total PRs and SES/GRN).

connection to admin support provided to these locations (KPI Del-Total Nos of PRs and SES/GRN)
4. Be a first point of contact for logistic unit, to facilitate the provision of efficient and effective resolution of daily issues. (KPI Del-Visits and Meeting with concerned).
5. Report on inventory movements to and from logistic hubs including all warehouses and Karachi port to GEMS focal person for regular and intime update of GEMS data (KPI Del- Total No of Reports)
6. Report on vehicles usage and issues relating to warehouses/logistic unit ((KPI Del- Total No of Reports)
7. Prepare MPO request where required for items needed at logistics hub Sindh (KPI Del- Total MPOs and SES/GRN).
Work Goal-2
Mailing -In and Out Registry for WFP Field Office Karachi
1.      Ensure Registry In and out mainly Logistics Invoices on regular basis to track and report via system (KPI Del- Total No of Registry in and out)
2.      Ensure handover of invoices to the concerned on regular basis (KPI Del- Total acknowledgment with sign from Log Billing unit on same date)
 Work Goal-3
 Premises Management – Provincial office WFP Karachi
1.      Managing the upkeep of equipment and supplies to meet health and safety standards.
2.      Ensure WFP PO repair and maintenance of equipment (Power backup, IT gadgets,
3.      Ensure Sustainable and innovative cleaning and garden maintenance at office level.
4.      Planning and coordinating all installations and refurbishments
5.      Inspecting buildings’ structures to determine the need for repairs or renovations.
6.      Review utilities consumption and strive to minimize costs.
7.      Control and identify activities like parking space allocation, waste disposal, staff rest/prayers spaces.
8.      Perform analysis and forecasting.
9.      Ensure office supplies (janitorial, kitchen, stationery items) PRs an MPO with In and out records.
10.   Track and record lease agreements of premises.
11.   Maintaining the office condition and arranging necessary repairs
12.   Liaise with facility management vendors, including cleaning, catering, and LTA contractors.
(KPI Del- Total No of Registry in and out)


Work Goal-4
Housekeeping Support Staff (LTA) supervision
1.      Supervise all housekeeping staff, including scheduling, assigning work, and conducting performance evaluations.
2.      Maintain high standards of cleanliness, hygiene, and sanitation within the facility.
3.      Track of inventory to make sure that cleaning supplies and tools are in working order and that cleaning supplies are not being wasted.
4.      Align rosters within the housekeeping staff.
5.      Manage with staff job segregations and ensuring their performance are up to the mark.
6.      Raise PR on quarterly basis for janitorial supplies and rack record.
7.      Delegate housekeeping tasks to employees as needed.
((KPI Del- Head of units remarks on performance)
Work Goal-5
Petty cash management
1.      Raise petty cash requests when and where required for office running activities to Compute, classification and summarize of petty cash expenses, reimbursements, claims, disbursement etc.
2.      Ensure replenishment of petty cash within the deadline
3.      Coordination with Finance team for petty cash receiving, replenishment and forecasting for the need-based activities.

1) Port and Shipping Operations for Import and export food and NFI items.2) Custom Clearance.3) Coordination with Freight Forwarding Companies. 4) Ensure transportation through Sea and Dry.5) Quality Assurance and Check QC of food and non food items.6) Procurement of Import and Export items.7) Warehouse Management of Food and NFI.8) Fleet Management 9) Inventory Management 10) Supply Chain and Logistics tasks.11) Reporting

ROLE IN THE ORGANIZATIONTheSecurity/Logistics Officer will work under the direct supervision of the Project/Base Manager. He is an expert in Logistics management. He is in charge of SIF regional base Logistics functions.He isPart of the Logistics function team, as a key player Performing all actions and producing all documents, feedbacks of Supply chain with the objectives of effectiveness and responsiveness.MISSIONS AND ACTIVITIESObjective1 Logistics/ProcurementActivitiesManage the chain of supplies.Arrange & set procurement planning with programme staff before starting of the projects.Procurement of goods/services as per SIF policy.Timely delivery of items to the requester.Receive the supplies ordered and keep their follow-up up to dateEnsure that all purchase procedures are followed any discrepancies to be reported to the concerned.To keep records and maintain list of suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.Draw up a planning of the monthly purchasesKeep the different departments informed of the treatment given to their ordersCheck the supplies (quality, price, procedure)Follow the management of stocks (storage conditions, report, expiry date)Check delivery to the departmentsSupervise allocation and use of equipmentEnsure installation, maintenance and repairs of the equipmentUpdate the equipment list of the mission Supervise the management, the renovation and maintenance of structures needed for the functioning (office, guesthouse, warehouse)Supervise the use made of the communication means.Objective 2 Fleet ManagementActivitiesSupervise the management of the pool of vehicles maintenance, daily planning.Supervise. Monitor and train the drivers.Monitor regular consumption of vehicles.Monitor regular checks of vehicles by driver and all equipment placements in the vehicle.Design weekly vehicle allocation plan for staff members.

A Project of German INGO-CBM International on Eye Health Care. Project Monitoring, Cost Planning, Field Operations, administration and Logistics lead to initiating Procurement of Equipment, Training facilitation, Office administration, and other Procurement, Fleet, Inventory, and store management tasks.

Ensure Procurement at all level as per Plan SOPs.
Prequalification of potential Suppliers in Plan Sindh Region.
Timely and Effectively Procurement on said deadlines.
Participation in Procurement Bid evaluation.
Maintain Suppliers Database in SAP & Excel sheet as well.
Ensure timely payments of Suppliers submitted to Finance.
Ensure Supply of procurement as per PO.
Maintain PO, PRF, RFQ, Bid Analysis sheet files separately.
Maintain Soft Data of Procurement Cycle.
Ensure Vehicles maintenance and availability on Time.
Ensure Drivers roasters on monthly basis.
Vehicle usage as per Plan SOPs.
Conduct Drivers meetings and Test drive when applicable.
Ensure safety and security of Plan Vehicles.
Ensure first aid, fire fighting trainings of Drivers.
Maintain separate files of Rental and Plan Vehicles.
Ensure Weekly Vehicle Movements Plan of all Staff.
Ensure Staff Air Travel, Ticketing, Pick & Drop and Payment of all Fleet.
Tagging of all PU Inventories as per Plan SOPs.
Assign and follow-up of inventories.
Maintain SAP Asset System.
Maintain file in hard for all equipment issue and return.
Quarterly or yearly Reconciliation of PU Assets.
Physical reconcile and maintain master sheet of Plan Region Sindh.
Ensure inventories safety and security at Warehouse of PU Thatta.
Stacking and proper arrangements of Warehouse tools.
Ensure Warehouse Protocols.
Ensure all Administrative work compile with SAP and generated as well.
Processing expenses sheets and invoices to Finance for payments.
Monitoring stationary levels and ordering office supplies.
Provide information to internal colleagues or external enquirers.
Develop and update administrative systems to make them more efficient.
Coordinating repairs to office equipment.
Ensure Office Cleaning and beauty.
lead a team(Support Staff) coordinate all efforts and liaise with senior staff.
Be responsible for the presentation, circulation, filing and archiving of administrative documents.

Objective 1 Review and prepare all documentation during the procurement process Tasks & responsibilities - Review and confirm all procurement requests before processing; - Coordinate with Base log, HoB and project managers during request preparation; - Ensure that PR includes all required specifications and supporting documents; - Facilitate Program department in making Procurement request; - Prepare request for quotation , prepare assessment table and get approval according to ACF standard procedures ; - Prepare purchase contract or PO, collects approval and send out to supplier with the support of Base log. Objective 2 Facilitate the procurement of all goods/supplies/services (including works) for base. - Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to other cities (if required) for procurement of supplies. - Prepare purchase dossier paperwork – (compile PR, quotes, SPO, contract etc) - Ensure payment is made, either by cash advance or in cheque, or by invited supplier to office to receive payment direct, as per Head of Base instruction. - Inspect quantity and quality of deliveries, involving technical staff when appropriate. Prepare Reception/Delivery Note. Transfer goods to Store Manager or to requester as required. - Direct Purchases: Items must be delivered to the requestor within 5 working days of receiving final, approved PR with final technical specifications (if any). Objective 3 Fleet Management Tasks & responsibilities - Update the Base Fleet Plan in collaboration with Base Finance and submit to Base LOG/ HoB by 5th of each month (to review & go with accountancy to ISB). - Compile weekly movement plan based on inputs from program departments and support departments. Disseminate on Friday afternoons by email. Arrange short notice movements as approved by HoB (or FC/CD depending on security level). - Disseminate details of drivers for weekend movements to expatriates and other concerned staff.

Tender process for Livestock Fodder
 Ensure Supply and deliveries of same
 Event Management of livestock trainings
 Supplier Assessments
 Distribution Management
 Liaison with Donor for Security situation and risk analysis
 Warehouse/ Office/Warehouse Assessment
 Fleet Management and ensure Vehicles inspections and accessibility in target areas
 Support Staff supervision
 Maintenance of Office premises , equipments and Guest houses
 Follow-up of all program supplies deliveries to ensure quality, quantity in field level
 Maintain and update Office and field offices inventory and reporting
 Reporting fuel consumptions with Head Office
 Vendor Management and contracts
 Working closely with Finance department regarding allocation of purchases and reparation of vehicles
 Procurement for the program activities and office supplies.
 Making contracts with vendors and suppliers.
 Ensuing that all appropriate safety regulations are being followed both with regards to personal safety and secuirty of inventory

Maintain the Offices general administrative files including but not limited to: internal and external correspondence, facilities, contracts, personnel, and appropriate subject files.  Provide and supervise transport and logistics services. Supervise all warehouses of project surroundings and maintain all inventory and logistics facilities at warehouse.  Handle Procurement, Warehouse management, inventory management, fleet management & planning’s with program staff in order to ensure all above mentioned components of logistics and supply chain management.  Visits to warehouses in order to ensure consignments of supplies from Vendor to warehouse.  Management of IRC’s fleet, transportation, collecting and submission of monthly fuel payment from entire region, sharing its Pro-Log data with country office.  Management of guest house bookings for field and expat staff.  Coordination for domestic travel arrangements among all field offices and country office.  Assets and equipment management.  Management of contract for office premises and guest house.  Preparing and sharing weekly procurement report with country office.  Management of generator and their maintenance.  Arrangement of seminars and conferences.  Warehouse management and monthly report.  Procurement for the program activities and office supplies.  Making contracts with vendors and suppliers.  Compile all monthly reports from IRC-Sindh field offices and send to CO.  Supervision of support staff.  Any other duty assigned by the supervisor.

Maintain the Offices general administrative files including but not limited to: internal and external correspondence, facilities, contracts, personnel, and appropriate subject files.  Provide and supervise transport and logistics services. Supervise all warehouses of project surroundings and maintain all inventory and logistics facilities at warehouse.  Handle Procurement, Warehouse management, inventory management, fleet management & planning’s with program staff in order to ensure all above mentioned components of logistics and supply chain management.  Visits to warehouses in order to ensure consignments of supplies from Vendor to warehouse.  Management of IRC’s fleet, transportation, collecting and submission of monthly fuel payment from entire region, sharing its Pro-Log data with country office.  Management of guest house bookings for field and expat staff.  Coordination for domestic travel arrangements among all field offices and country office.  Assets and equipment management.  Management of contract for office premises and guest house.  Preparing and sharing weekly procurement report with country office.  Management of generator and their maintenance.  Arrangement of seminars and conferences.  Warehouse management and monthly report.  Procurement for the program activities and office supplies.  Making contracts with vendors and suppliers.  Compile all monthly reports from IRC-Sindh field offices and send to CO.  Supervision of support staff.  Any other duty assigned by the supervisor.